7c’s of Written Communication

7 Cs slay useful confabulation (with respect to written intercourse) Written talkoccupies an master(prenominal) position in the communication sphere, so written communication has to consecrate adequate attention on certain principles of necessity. The essentials of every written communication are principles of unity, coherence and emphasis. These principles along with other essentials of effective communication, uniform language, readiness and organization make the written communication effective. ClarityThe create verbally should be correctly planned and expressed in a logical way,and the writer should make sure that the ideas flow smoothly from stolon to end. The core essential be so clear that even the dullest man in the world should readily understand it. The communicator must be very clear or so all the aspects of the idea in his mind and about the purpose for which it is to be communicated. Next to it, he must be clear about the selection, suitability and usage of the medium. The signals of the encoded substance must be carefully composed of and genic surface.Clarity of written language is the archetypical and foremost emphasis one should look to in writing. So clarity of language is a form of courtesy. Clarity, therefore, tolerate be achieved in writing by taking pains by writing to serve the purpose rather than to impress subscribers. Understanding the yield bring about clarity in the writing. Dont skip over about from one part of the writing to another and then fanny to the first aspect. This is confusing for you and the proofreader. Deal with each aspect separately and clearly.Clear commentary brings about the script alive, takes readers to where you have been and evokes atmosphere. It can bring flavor in the most arid and dry news story and make the contrariety between a report that satisfies and one that does not. * CompletenessIt is an essential factor for effective communication. A core must be organized appropriate ly in the sense that it must include all the important ideals and its details. The contents of the message must be checked in order to verify that there is no omission of the relevant details.An incomplete message can do little to convey the information and to persuade the receiver. All the aspects of the message must be grouped and brought together in logical sequence to bring up meaningful thought units. The communicator effort can be more dark-fruited and effective if the receiver easily reacts to the senders message. The incomplete messages whitethorn create doubts in the receivers mind. The receiver of the incomplete message feels angry, confused and irritated by it. Effective writing communication implies a condition of being complete and clear.The principles of unity or completeness apply at three levels one, the individual sentences must be integrated. Two, individual paragraphs must be unified and three the totality of the script must be unified. The first principle sta tes that each simple sentence must contain a single idea clearly expressed. All sentences relating to a particular outlet base a unified individual paragraph. Each paragraph in a section forms a unit of thought. All units of thoughts structurally constitute the message of entire communication or a unified message.Each unified individual sentence conveys only one central idea. It must be aspire, simple, brief, clear and vigorous. Too much use of buts, ands, pomposity and technical lingo must be avoided. Prompt and adequate attention of the reader is the scent of purposeful communication. Completeness in writing is achieved through orderly arrangement of ideas flow into other ideas and progressing into conclusion. An incomplete writing spark advances to side tracking, misunderstanding, seeking clarifications and explanation etc. thus, the writer must consider the receivers capabilities to understand. coherence viscidity is equally essential for good written communication. Cle ar communication in simple sentences helps the reader to understand. Facts and figures must be stated plainly and in an intelligent means. Relation and clarity are the two important aspects of coherence. Coherence means, tying together of several ideas, under one main way out in any paragraph. Smooth flow, lucidity and transition aspects should be given over effect to and there should not be any scope for the reader to misinterpret, mis-read or mis- spell the message.Coherence is given to a larger paragraph or section of a message and leads to purposeful communication where the writer is well received, read, understood and acted upon by the reader. * ConcisenessConciseness is an important factor in effective communication. It means saying all that needs to be say and no more. The aimless verbiage, superfluous details and heavy paragraphs make our communication ridiculous and ineffective. We must omit those words and sentences from our message, which are not promising to bring about results.The message, which can be expressed in few words, is more impressive and effective than the same message expressed in a number of words. The communicator must organize his message in such a way that every word in it is meaningful and of invade to the receiver. Even a single word or a sentence, which does not contribute to accomplish the purpose of the communication, should be carefully omitted. Conciseness refers to thoughts expressed in the fewest words consistent with writing. It is achieved in writing in definite style and use of on the nose words.Unnecessary superlatives, exaggeration and indirect beginning should be avoided. Care should be taken to use adjectives judiciously, avoiding irrelevant details, unnecessary expression and mumbling sentences. Avoid vague judgmental descriptions and be precise and clear. * CredibilityA good writing is always forceful and direct and has the power and capacity to produce a reaction or want effect. Clarity in writing brin gs about credibility because it ensures that others understand the message easily and quickly. A clear and direct approach in writing makes it possible to achieve the principle of credibility in your writing.Other essentials of writing like correctness and completeness add to the strength of credibility in the writing. * CorrectnessWithout correctness, readers may refuse your write up. Communication must be correct in tone and style of expression, spelling, grammar, format, contents, statistical information stress-unstressed, etc. there should not be any in perfect statements in the message. Efforts must be make to avoid errors in spellings, punctuations, etc. the incorrect written documents start out the readers authorisation in the writer.In the same way, the incorrect statements and other miscellaneous errors of the speaker lower the listeners confidence in him and it may tarnish his image and reliability too. When communication receiver finds one error he suspects that there c an excessively be other errors in the message. Therefore, he starts searching for other mistakes automatically. The issuance matter of communication must be correct or accurate. The manner in which the message is transmitted must be absolutely correct. truth in writing can be achieved by careful checking and editing.Correctness demands accurate figures, because decisions may go victimize if wrong figures are given. Over writings, erasures, strikeovers, wrong spellings, faulty grammar, poor sentence construction etc may distract the readers and lead to misunderstanding. Written communication clearly means making others to understand. Therefore, it is essential that the sender should verify the correctness of the information before transmitting it to the receiver. And before evaluate the information for important decision-making, the receiver should clarify his doubts regarding the accuracy and correctness of the message.ContinuityAs far as possible the writer should avoid jargon . Jargon is a language that is special to science, commerce, technology, trade and profession. In writing, the jargon should not be incorporated as this could make the writing confusing and unclear. Brevity or use of fewer words brings about continuity and grace in your writing. The effect of good writing depends on its style and continuity of payoff till the conclusion. If one takes care to be precise, correct and clear in writing and if the continuity is maintained throughout writing, the desired effect from the reader is achieved.